Conference & Events Contract
Set-up request Form


THIS FORM MUST BE COMPLETED TEN DAYS BEFORE THE EVENT OR THE REQUEST MAY NOT BE GRANTED

STUDENT ORGANIZATIONS MUST HAVE THEIR ADVISOR’S AUTHORIZATION BEFORE SUBMITTING THE CONTRACT AND ALL STUDENT ORGANIZATIONS MUST BE RECOGNIZED THROUGH THE OFFICE OF STUDENT ACTIVITIES TO RESERVE ROOMS AT NO COST.
 
Confirmation No. (For official use only)
Today's Date
Department / Organization
Date
Start Time (Specify AM or PM)
End Time
Preferred Location (THIS FORM MUST BE COMPLETED TEN DAYS BEFORE THE EVENT OR THE REQUEST MAY NOT BE GRANTED.)
Event Type
(Meeting, concert, workshop, dance, meal, speaker)
Expected Attendance
Contact Person / Phone / e-mail address
Advisor/ Phone/ e-mail address
 
President speaking:
Yes
No
 

Equipment (Check appropriate box)

Microphones:
#   Microphones

Podium(s): Table Top
Standing with Microphone

Sound System:
Full Sound System
Portable Sound System

Other:
Extension cords
Chalkboard

The applicant is responsible to contact the Media Center/Music Dept. to assure availability of some types of equipment (ie easels, vcr, projector, etc.)

  
 
Tables
#   8 Foot Tables (seats 8)     #   Round Tables (seats 8)     #   Chairs     #  Stage Units
*Additional rental fees maybe necessary to complete requests listed.
Food Service:
Yes
No (see note) *

Contact catering/ARAMARK with details 10 days in advance.

All food and drinks needed for any event, ARAMARK must provide service.

*Please contact Karen Shaffer (ext 2285 or kshaffe2@heidelberg.edu) for exceptions, which must be approved and contract signed.

 
 
Set up description (Describe)
 
     Relates to diversity on campus? If yes, please fill out the Diversity Event Form.
    Open to Heidelberg Campus.
    Place in Campus Events on WEB.
    This is a weekly event.
 

It is the applicant's responsibility to describe exactly what is needed.  Krammes Service Center reserves the right to alter the space assigned if necessary.  It is understood that the facilities will be used in accordance with the laws of the State of Ohio and policy of Heidelberg College.  All facilities will be left in the same condition in which they are found.  Applicant accepts responsibility for enforcing Heidelberg social policies.

 
 
(For official use only)
Rental Charge
Special Event Staff Set up Time    
  Tear Down Time    
Aramark Food service Set up Time    
Krammes Service Center Delivery Time     
  Pick Up Time     
Comments
For questions, contact Lauren Austin Smith 419.448.2193 or email lsmith6@heidelberg.edu

Contact Information

Heidelberg College
Krammes Service Center
310 E. Market St.
Tiffin, OH 44883-2462
telephone: (419) 448-2193
facsimile: (419) 448-2217
Internet: lsmith6@heidelberg.edu

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