ALUMNI COUNCIL OF THE ALUMNI AND FRIENDS OF HEIDELBERG COLLEGE
Tiffin, Ohio

ARTICLE I
Name

Section 1: The name of this organization shall be known as the Alumni Council of Heidelberg College.

ARTICLE II
Purpose
Section 1: The purpose of the Alumni Council shall be to:
1.) apprise Heidelberg College of the concerns and interests of Heidelberg College Alumni.
2.) assist Heidelberg College concerning its fund raising, alumni development, career development, and student recruitment.
3.) foster friendship and a spirit of loyalty to Heidelberg College.
4.) preserve an intimate relationship between Heidelberg College alumni and friends.
5.) serve as ambassadors of Heidelberg College.

ARTICLE III
Members

Section 1: Heidelberg College Alumni shall include:
1.) any student who has completed a full semester’s work and whose class has graduated;
2.) any person who has earned an undergraduate degree;
3.) any person who has earned a graduate degree;
4.) or any person who has received an honorary degree from the College or who has served the College.

ARTICLE IV
Membership of the Alumni Council

Section 1: One third of the membership shall be nominated annually by the Heidelberg College Alumni, Council members or by self-nomination.

Section 2: Members shall be selected by the Nomination Committee of the Alumni Council comprised of no less than five active members one of whom is a representative of the Office of Alumni Relations.

Section 3: Membership of the Alumni Council shall not exceed fifty.

Section 4: Members shall serve a three-year term. No member shall serve more than three
consecutive terms.

Section 5: If a member is unable to complete his/her term, the Advisory Board will appoint a replacement for the duration of that term.

Section 6: Representatives of the Office of Institutional Advancement (Alumni Relations,
Development and College Relations), the Office of Admission and the Office of Career Development shall serve as ex-officio members of the Alumni Council.

ARTICLE V
Officers and Their Duties

Section 1: The officers of the Alumni Council shall be a President, a President-Elect, a Secretary, and the immediate Past-President.

Section 2: It shall be the duty of the President to preside at all the meetings of the Alumni Council. Those duties shall consist of the following:

A. Provide an agenda in consultation with the Office of Alumni Relations designee for the meetings.

B. Coordinate with the Secretary on all minutes and distribution of those minutes to all members.

C. Operate within the guidelines of Robert’s Rules of Order.

D. Work with the President-Elect in preparation to assume the duties of the President in the upcoming term.

E. Pursue such actions and activities as directed by the Alumni Council.

Section 3: It shall be the duty of the President-Elect to officiate in the absence or disability
of the President and assuming all above mentioned responsibilities of that office.
The President-Elect shall work with the President in preparation to assume the duties of the President in the upcoming term.

Section 4: It shall be the duty of the Secretary to keep a full and complete record
of the proceedings of the Alumni Council at each Advisory Board and general Council meeting.

Section 5: It shall be the duty of the immediate Past-President to serve in an ex-officio
capacity.

ARTICLE VI
The Advisory Board

Section 1: The Advisory Board shall consist of the President, President-Elect, Secretary, the
immediate Past-President, and the chairs of the four standing committees. The four standing committees are: the Alumni Program Development Committee, the Annual Fund Committee, the Career Development Committee and the Student Recruitment Committee. The Director of Alumni Relations and/or the Assistant Director of Alumni and Parent Relations shall serve a member.

Section 2: The Advisory Board shall be empowered to transact all necessary business
requiring attention throughout the year.

Section 3: It is also the responsibility of the Advisory Board to appoint vacancies as they open for the Advisory Board for the duration of the term.

ARTICLE VII
Meetings and Elections

Section 1: The Alumni Council shall meet at least twice a year and at other times as called by the Advisory Board.

Section 2: The annual meeting of the Alumni Council shall be held during Alumni Weekend, at such time and place, as the Advisory Board shall designate.

Section 3: Therefore it shall be the responsibility of a representative of the Advisory Board
to report to the Alumni during Alumni Weekend and Homecoming the action of the Alumni Council during the past year and to bring before the Alumni such other business as may be deemed necessary.

Section 4: The Nomination Committee shall consist of a chairperson and three members all
of whom shall be appointed by the Advisory Board and a representative from the Office of Alumni Relations.

A. The Nomination Committee shall, upon consultation with the Alumni Council Advisory Board, name a slate of one candidate for each office of President, President-Elect and Secretary.

B. The candidates need to be selected and presented at the fall meeting of the Alumni Council. Nominations from the floor will be accepted at that time.

Section 5: The election of officers shall be held during the annual meeting on Alumni
Weekend.

Section 6: All elections shall be by ballot and require a majority of all votes cast to
constitute an election.

Section 7: A quorum of the Alumni Council shall be of the members present at the annual meeting.

ARTILCE VIII
Terms of Service

Section 1: The term for the office of President shall be three years.

Section 2: The term for the office of President-Elect shall be three years.

Section 3: The term for the office of Secretary shall be three years.

Section 4: The term for the office of Past-President shall be three years.

ARTILCE IX
Representation to the Heidelberg College Board of Trustees

Section 1: The President of the Alumni Council will be a voting member of the Heidelberg College Board of Trustees during the three years of his/her presidency. The President will be a full voting member of the Board of Trustees and will be considered equal to any other Trustee with all rights, privileges, and responsibilities.

Section 2: The President-Elect of the Alumni Council will be an ex-officio member of the Heidelberg College Board of Trustees during the year prior to his/her becoming president. The President-Elect may attend any or all of the meetings of the Board of Trustees, using this time for training and planning.

ARTICLE X
Amendments of the Constitution

Section 1: The Constitution shall be amended at any regular meeting by a two-thirds vote of
the members present at such meetings.